Guidelines for Platform Presentations

Presenters are kindly requested to use digital projection of their presentation. Presentations should be prepared for use with Microsoft PowerPoint 2010 in a Windows-compatible format; there will not be any MAC equipment available. If made in another programme or in an earlier PowerPoint version, please make sure that it is compatible with PowerPoint 2010.

A few guidelines to keep in mind when preparing your talk:

  1. The preferred Power-Point format is 4:3.ppt or (ideally) 16:9.ppt.
  2. Prepare your slides to communicate ideas, not details. If attendees want details, let them ask you during the ‘Questions and Answers’ time at the end of your presentation, or during the plenary discussions.
  3. A table in a published article is much too detailed for a slide presentation. Take the time to think through what conclusion you want to present from the table and present the least amount of material you can to communicate that idea. A figure or graph may better communicate your data or results.
  4. A slide presentation should include a title slide, a slide stating the question or hypothesis to be addressed, and a slide describing the overall approach you used to address the question. A “methods” slide should be included but should never include the details of the method unless the purpose of the talk is to describe the method. The next several slides should present the results obtained, and a final slide should give the conclusions of the study.
  5. Excessive use of organisation logos / advertisements is not allowed.
  6. Review your presentation on a different machine from which it was originally prepared to ensure the backgrounds, transitions, video clips, graphics, and linked images appear properly.
  7. Photographing/recording policy: the default assumption of SETAC is to allow for open discussion of and access to scientific content of presentations. Nevertheless, you might want to explicitly refrain from having your presentation being photographed/recorded, e.g. to guard intellectual property or if you don’t want to disseminate preliminary data while seeking feedback from your peers. Please have a look at the tools we provide to help communicate all “no recording/no photographing” restraints.
  8. Take your presentation on a USB flash drive to the meeting!

At the symposium:

  1. Your presentation time has been communicated by the SETAC staff. Please also check the plenary programme; note that your presentation is followed by 5 minutes discussion time with the audience (= Questions and Answers).
  2. Arrive at least 20 minutes prior to the beginning of your session and bring your presentation on a USB flash drive to upload it on the computer before the session starts. SETAC staff is available to assist with the upload if necessary.
  3. Plenary speakers are kindly invited to make their presentation (possibly edited, if desirable) available at the meeting website until 6 months after the symposium.
  4. The electronic projection equipment will include a laptop equipped with Windows 10 and PowerPoint 2010.
  5. Should last-minute circumstances prevent you from making your presentation, please notify SETAC as soon as possible!